Unposted item- Post office UP

When we hear UP we think about Uttar Pradesh:- the state with highest number of Lok Sabha constituencies, Rai Barelli from where our Sonia Gandhi contested, moreover Varanasi , the lucky constituency of our Prime Minister Mr Narendra Modi. But in post offices UP does not mean all this, UP means Un Posted Items.

When the postal assistant is not clear about an account number or amount in the list of transactions (LOT) , that officer can keep that particular transaction as un posted item until the clarification is made regarding the required details. When one transaction is kept as un-posted item, it will not appear in the List of transaction (LOT) on that particular Day. Savings bank branch as well as SBCO has the provision of un-posted item which is to be cleared later.

Earlier Department of Post passed circular, transactions of Mukhya dhak Ghar (MDGs) need not be taken care by SBCO and SB branch. All of a sudden posting of MDG was stopped at head office and SBCO. After few years the circular was reverted, that means the MDG posting has to be done in head offices. So the head offices which stopped doing the posting fell in trouble. How is it practically possible to enter the transactions of so many years? Somehow adequate people were appointed to tally the transactions in head office and MDG.

 Now the intelligent people who were working in SBCO found an easy way in entering the data. Suppose the office code of the MDG is 19, they created an account number 19 and made transactions on a particular day as single entry. I will explain;

Account number

203040 made a deposit of Rs 500

 203041 deposited Rs 300

203042 withdrew Rs 1000

 In SBCO they make the deposit of total 800 in account 19 and withdrawal Rs 1000 in 19. Since the withdrawal is more than deposit 19 will have a minus Rs200 (-Rs200).  This method is repeated for more than five years. Now the account number 19 has a balance of minus 24lakhs. Three years back corrections have been incorporated but the closed accounts are still live, live accounts have balance difference. How the correction was incorporated? A particular year, they created an account and gave opening balance and started transaction. In order to close the appropriate accounts, SBCO staff at present has to sit with the LOTs of ten years back and take the necessary corrections. I swear it is not an easy task mainly because only system LOTs are available, manual LOTs are destroyed as part of the expiry of preservation period.

Another brilliance shown by SBCO officer at that time was to create an account in UP binder with 11lak and the reason written is the interest to be posted in all accounts are included in it. Though the account began with 11 lakhs, year after year it became 6lakhs. Now as part of core banking implementation in post offices there is pressure from every top officer to clear the 6lakhs UP. When we contacted the person who created this UP, the answer was press the key F7 in keyboard. In our software F7 is pressed to delete an entry. His answer simply means delete 6laks. What reason should we keep? That person gave another comment also; it is to be quoted as relevant “as long as SBCO work in post offices UP will be there”. For that man figures in SBCO is a game of mathematics. Anything you enter or deleted, there is nothing wrong only keep writing in the statistical extract.

UP is not to be kept for long. To keep as UP either you should have a relevant date or amount or account number. Without anything you are not suppose to create it. Accounts officer keep insisting us to clear the UP but there is no answer for our question how?  The story of this 6lak UP is the main theme, there are other stories with minus amount in UP but those are expected to be cleared soon.